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Navigating Tax Season: A Nanny's Guide to Compliance

March 25, 2024

As a nanny, you play a vital role in the lives of the families you work for. From nurturing children to supporting household routines, your contributions are invaluable. However, amidst the joys of childcare, there's one aspect that requires careful attention: taxes. Understanding your tax obligations and ensuring compliance is essential. Here's a comprehensive guide to help you navigate tax season the correct way.

1. Know Your Employment Status

First and foremost, it's crucial to understand your employment status. Nannies are considered household employees, not independent contractors. As a referral based agency, Pacific Elite Nannies is NOT your employer. Your employer is the family you work for. This means you should receive a W-2 form from your employer, not a 1099. The W-2 outlines your wages, taxes withheld, and other pertinent information. A 1099 is for independent contractors. Chances are, if Pacific Elite Nannies placed you with your family, you are a household employee, which means you shall receive a W-2.

2. Communicate with Your Employer

Open communication with your employer is key. Make sure they understand their obligations as an employer, including providing you with a W-2 form. If there are any discrepancies or uncertainties regarding your employment status or tax documents, address them promptly with your employer or seek professional advice. You may also contact two payroll companies we partner with that may offer wonderful advice and able to set you up for success!

3. Keep Accurate Records

Maintain thorough records of your work hours, wages, and any reimbursements or benefits received. This documentation will be invaluable when filing your taxes and can serve as evidence in case of any discrepancies or audits.

4. Understand Tax Withholding

As a household employee, your employer is responsible for withholding certain taxes from your wages, including federal income tax, Social Security, and Medicare taxes. Review your pay stubs and ensure that the correct amounts are being withheld. If you have any concerns, discuss them with your employer or a tax professional.

5. File Your Taxes Timely

Tax season can be stressful, but timely filing is crucial. The deadline for filing taxes is typically April 15th, so make sure to submit your tax return by this date. If you need more time, you can request an extension, but remember that an extension to file is not an extension to pay any taxes owed.

6. Consider Tax Deductions and Credits

Take advantage of any tax deductions or credits available to you as a nanny. This may include deductions for work-related expenses such as transportation, meals, and supplies.

7. Seek Professional Assistance if Needed

If you're unsure about any aspect of your tax situation or feel overwhelmed by the process, don't hesitate to seek professional assistance. Tax professionals, such as accountants or tax preparers, can provide personalized guidance and ensure that your taxes are filed accurately and on time.


Navigating taxes as a nanny can seem daunting, but with the right knowledge and preparation, you can ensure compliance and peace of mind. By understanding your employment status, communicating effectively with your employer, keeping accurate records, and seeking professional assistance when needed, you can successfully navigate tax season and focus on what matters most – providing quality care to the children you serve.

Please keep in mind that Pacific Elite Nannies are not tax professionals. Please consult with a tax professional for any questions.

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Pacific Elite Nannies
9114 Adams Ave #631
Huntington Beach, CA 92646

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